Deactivate Dormant ND Accounts Without Losing Historical Access
Dormant accounts are one of the most overlooked security risks in law firms. Whether it’s a former employee, a past vendor, or a temporary contractor, inactive users with lingering access to NetDocuments can expose sensitive data and inflate licensing costs.
Hive Secure helps firms identify and deactivate dormant accounts without disrupting historical access or compromising audit trails.
The Risk of Dormant Users
Dormant accounts can quietly undermmine a firm’s security posture in several ways. If deactivation is overlooked, ex-employees may still have access to confidential matters. Similarly, former vendors or contractors often slip through the cracks, particularly after short-term projects. These inactive accounts also contribute to licensing bloat, consuming resources that could be reassigned. The risks only grow when firms rely on manual deactivation processes that depend on memory, spreadsheets, or inconsistent workflows.
The Hive Secure Approach
Hive Secure automates dormant account management to make the process more reliable and less time-consuming. It flags inactive accounts by identifying users who have not logged in for a defined period, such as 30, 60, or 90 days. Once flagged, Hive disables logins while preserving document history, audit trails, and access records. In addition, it alerts administrators to anomalous activity, such as unexpected access attempts from dormant or already deactivated accounts.
Use Case
For example, a mid-sized firm once discovered that a contract attorney who had left six months earlier still had active NetDocuments access. Hive Secure immediately flagged the account, deactivated it, and maintained all historical access records. As a result, the firm ensured compliance while protecting data and maintaining case history without disruption.
Why This Matters
This approach keeps data secure without breaking continuity, since historical access remains available for audits, reviews, and legal holds. It also ensures that NetDocuments usage stays lean and compliant by reducing unnecessary license consumption and improving overall system hygiene. Finally, Hive Secure minimizes the IT workload during staff turnover by automating what used to be a manual and error-prone process.
Close the Gaps Without Losing the Trail
Dormant accounts shouldn’t be open doors. Hive Secure helps law firms deactivate with cofidence, keeping NetDocuments environments clean, secure, and audit-ready.
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