How to Automate ND Permissions Without Losing Control
Manually managing user permissions in NetDocuments is not only time-consuming but also risky. As firms grow and evolve, keeping up with role changes, department shifts, and new hires becomes nearly impossible without automation.
Hive Govern offers a smarter way to manage permissions: automated, role-based, and fully auditable, so you never lose control.
The Challenge of Manual Permissions
Law firms are dynamic environments where people move, matters close, and roles shift constantly. However, when permissions are managed manually, problems build quickly. Access becomes outdated, and users may retain access to matters they no longer need or should not see. Policy violations also slip through because ethical walls and access boundaries are difficult to enforce consistently. On top of that, IT teams spend valuable time on repetitive tasks, and adjusting permissions one user at a time simply does not scale.
The Hive Govern Solution
Hive Govern introduces automation and intelligence to permission management so firms can operate with greater confidence. Role-based templates allow firms to define access rules by position, such as Partner, Associate, Paralegal, or External Counsel, and apply them consistently. Governance can also be applied at scale through group and folder-level policies, covering workspaces, departments, or client folders. In addition, real-time monitoring helps teams track access exceptions, override attempts, and permission drift before they become risks.
Use Case
Consider the onboarding of a new associate in the litigation group. Hive automatically applies the right access rules based on the associate’s profile. Later, if the associate transfers to corporate, Hive updates their permissions across every connected workspace. As a result, there is no need for manual intervention, and compliance stays intact.
Security Safeguards Built In
Hive also provides safeguards to strengthen security while reducing administrative effort. Alerts flag abnormal access patterns, such as mass downloads or activity outside business hours. Role-based boundaries prevent users from entering matters beyond their scope, even if someone tries to add them manually. Finally, audit-ready logs capture every permission change with a timestamp and detailed record, ensuring firms are always prepared for compliance reviews.
Automate with Confidence
Stop relying on memory, spreadsheets, and manual effort. Hive Govern automates permissions at scale, so your firm stays compliant, efficient, and secure.
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