The Cloud Migration Mistake Law Firms Make and How Hive Helps
Migrating to a cloud-based document management system (DMS) like NetDocuments is a major milestone for any law firm. It promises better scalability, security, and accessibility. But while firms often focus on the software switch, they frequently overlook the governance, continuity, and compliance risks that come with it.
Hive helps firms bridge those gaps, ensuring that the move to the cloud is not just modern, but secure, complete, and controlled.
Top 5 Overlooked Areas in Cloud Migrations
Even the most well-resourced firms can miss critical elements during a cloud transition. Paying attention to these areas helps avoid disruption and risk.
1. Legacy Access Rules That Don’t Migrate Cleanly
Access rules tied to old systems often fail to transfer properly. This can result in users gaining access they should not have or losing access they still need. Careful mapping is necessary to prevent both overexposure and workflow delays.
2. Broken Link Paths in Historical Documents
When folder structures change, links inside documents frequently stop working. Bookmarks, embedded references, and cross-file connections often break, making it difficult for users to locate essential content.
3. Dormant User Accounts Still with Credentials
Inactive accounts can create hidden security risks. If these accounts retain credentials, they may provide entry points for unauthorized access. Identifying and deprovisioning them strengthens the overall security posture.
4. Email Archives Left Behind
Firms often forget to bring legacy email archives into the new system. Years of client communication may remain locked in PSTs or Exchange servers, leaving valuable records outside compliance and governance controls.
5. Ethical Walls Inconsistently Reapplied
During migration, ethical walls must be reapplied consistently. Without automation, it is easy to miss or misconfigure them, which creates compliance and confidentiality risks.
How Hive Helps
Hive’s modular tools are designed to tackle the most common cloud migration challenges. By leveraging Hive Transfer, it validates and restructures content before migration, preserving folder logic and permissions to ensure nothing is lost. Through Hive Intercept, it maintains link continuity by automatically redirecting legacy document references to their new cloud locations, preventing broken links. Using Hive MailPath brings historical email archives into NetDocuments while preserving metadata and folder structure, so no records are left behind. Finally, Hive Secure re-scopes permissions after cutover and consistently enforces ethical walls, keeping your compliance intact. Together, these tools transform a cloud migration from a routine move into a seamless upgrade that protects data, maintains governance, and supports ongoing productivity.
Bring Governance with You
The cloud offers powerful benefits, but only if you bring your governance strategy along for the ride. Hive ensures your firm migrates with control, continuity, and confidence.
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