10 Ways Hive Insight Puts CIOs in Control of NetDocuments Usage
In a data-driven firm, visibility isn’t optional; it’s essential. CIOs, IT Directors, and firm administrators need more than static reports or generic dashboards. They need real-time, actionable intelligence about how their NetDocuments environment is being used, where inefficiencies are hiding, and how to proactively manage risk. That’s where Hive Insight comes in. Hive Insight transforms raw usage data into strategic insight, so leaders can make smarter decisions, faster. Take a closer look at a few of the ten ways Hive Insight delivers value.
1. Monitor File Growth and Storage Trends
Unchecked file growth often leads to rising storage costs and retention issues. With Hive, you can track file creation trends by department, client, or matter. This visibility helps you spot anomalies, plan storage budgets more effectively, and identify areas where cleanup is needed.
2. Identify Redundant or Dormant Users
Inactive accounts not only waste licenses but also increase security risks. Hive quickly surfaces users who haven’t logged in or accessed documents for over 60 days. As a result, firms can reclaim unused licenses and tighten access controls with ease.
3. Detect Unusually Large Downloads
Large data transfers may signal insider threats or accidental exposure. Hive allows you to set custom thresholds for download volumes. When activity exceeds normal patterns, such as a departing associate exporting an entire client folder, you receive real-time alerts.
4. Track Migration Impact
After a migration, confusion can create productivity loss and user frustration. Hive helps by comparing usage patterns before and after migration. This insight allows you to identify adoption gaps, retraining needs, or potential access issues right away.
5. Real-Time Dashboards Tailored to Firm Priorities
Since every firm has different KPIs, flexibility is key. Hive provides customizable dashboards, allowing you to track what matters most, whether that’s user adoption, storage growth, or security events. This ensures leadership always has the right data at their fingertips.
6. Built-In Data Export for Audits or Board Reporting
CIOs need more than operational insights; they need reporting tools. Hive makes it easy to export clean, presentation-ready data for board meetings, compliance reviews, or internal audits. This streamlines communication while reducing prep time.
7. Surface Underutilized Workspaces
Unused workspaces often clutter your DMS and inflate storage. Hive highlights low-activity or abandoned workspaces, allowing you to decide whether to archive, merge, or delete them. This proactive approach keeps systems efficient and organized.
8. Spot Policy Violations in Real Time
Quarterly reviews are too late for catching compliance issues. With Hive, you can detect policy violations as they occur, whether users are bypassing naming conventions, storing documents in the wrong location, or ignoring retention rules. This reduces risk before it escalates.
9. Understand Cross-Department Usage Patterns
Collaboration is essential, but it requires oversight. Hive makes it easy to visualize how departments interact with shared content. These insights help you uncover silos or spot areas of overexposure, ensuring collaboration remains secure and balanced.
10. Integrate with Hive Govern and Hive Secure
Visibility alone is powerful, but action makes it stronger. Hive integrates directly with Hive Govern and Hive Secure, so you can trigger governance policies, enforce ethical walls, or investigate suspicious behavior, all without switching tools.
From Oversight to Foresight
Data without visibility is a liability. Hive Insight gives CIOs the clarity they need to manage NetDocuments with confidence, turning usage into intelligence and intelligence into action.
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