How Compliance Officers Use Hive Secure to Detect Risk Before It Happens 

Why Prevention Matters More Than Ever 

Regulators expect proactive controls. Frameworks like GDPR, HIPAA, and ABA Model Rules require firms to demonstrate that they are actively managing risk, not just responding to it. Clients also demand accountability, as corporate clients increasingly ask firms to prove how they protect sensitive data. Real-time monitoring is no longer a bonus; it is now the baseline. Real-time action beats retroactive reporting because by the time a quarterly audit reveals a problem, the damage is already done. Hive Secure helps you catch issues in the moment, ensuring your firm can take action before risks turn into breaches.

Hive Secure in Action 

Hive Secure continuously monitors user activity across NetDocuments and flags behavior that could indicate risk. This includes unusual download behavior such as mass downloads of client files, access attempts outside of business hours, and users accessing matters outside their assigned practice group. When these behaviors are detected, Hive Secure sends real-time alerts to compliance or IT, automatically logs the activity for future review, and triggers custom workflows based on your firm’s policies. This approach ensures that your team can detect, document, and respond to potential issues as they arise.

Custom Policies for Every Role 

Not all users pose the same risk, and Hive Secure accounts for that by allowing you to define threshold-based alerts based on department, role, or user type. For example, alerts can be tailored differently for litigation versus corporate departments, for partners versus paralegals, or internal staff versus external collaborations. This customization ensures your monitoring strategy is aligned with your firm’s unique risk profile rather than relying on a generic, one-size-fits-all approach.

Compliance Use Cases 

Compliance officers are using Hive Secure in a variety of ways, including detecting unauthorized access to restricted client files, monitoring excessive downloads after hours or before an employee’s departure, and triggering reviews for high-risk user actions such as accessing sealed matters. The system also maintains a defensible audit trail for every access event, giving firms the documentation they need to demonstrate compliance and respond to any potential investigation with confidence.