How Hive Govern Automates Policy Enforcement Inside NetDocuments

Manual governance is more than a time drain—it’s a liability. Legal teams juggling document security, ethical walls, and compliance policies often rely on manual processes that are slow, error-prone, and inconsistent. But what if these policies could be enforced automatically, directly within NetDocuments? That’s exactly what Hive Govern delivers: scalable, automated governance that keeps your form secure and compliant, without the manual overhead.

The Old Way: Manual + Reactive

Before automation, IT and Knowledge Management teams were stuck in a constant game of catch-up, tracking down permission mismatches, revoking access after role changes, and investigating policy violations one by one. This reactive process drained time, created inconsistencies, and left firms vulnerable during audits. Governance wasn’t protecting the business; it was slowing it down.

The New Way: Automated + Scalable

Hive Govern changes the game by automating the entire process. Define your policies once, and they’re applied consistently across your firm; no exceptions, no missed steps. User permissions can be instantly assigned based on role, department, or practice group. Retention rules are automatically applied to workspaces and documents. Every access event is tracked in real time, ensuring complete visibility and control. The result? Faster onboarding, fewer errors, and airtight compliance, without adding work to your team’s plate.

Key Benefits

Implementing Hive Govern inside NetDocuments delivers measurable improvements:

Reduce administrative burden: Free up IT and KM teams from repetitive tasks
Improve audit readiness: Maintain real-time logs and policy enforcement history
Increase firm-wide security: Ensure consistent access controls and ethical wall enforcement

Use Case: Effortless Onboarding

When a new litigation associate joins the firm, Hive Govern ensures they’re fully equipped from day one. Instead of waiting hours or even days for IT to manually grant access, apply ethical walls, and set retention policies, everything happens automatically the moment their role is created in the system. Permissions to active case folders are provisioned instantly, visibility restrictions are applied consistently, and all security and retention rules are enforced without human intervention. By the time the attorney logs in for the first time, they have exactly what they need to work securely, compliantly, and without delays. This allows them to focus on clients rather than processes, while the firm benefits from reduced risk and complete audit readiness.

Governance That Works While You Work

Document governance doesn’t need to be manual or reactive. Hive Govern empowers legal teams to enforce policy automatically, consistently, and at scale, directly within NetDocuments.

Ready to take the next step?

👉 Book a personalized demo

👉 Explore Hive Govern